Webex room devices

Using Webex in Rooms equipped with Webex JOIN Capabilities

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Introduction

When using Webex with a Webex Room Device, it is important to pre-schedule the meeting via Outlook, adding the physical room in the Location: field of the Outlook invite.

Include the online meeting information in the body of the calendar invite.

Changing Source

To change the source to display, click Share Screen

You will be presented with the following sources:

• Computer
• Wall Plate (HDMI) (If applicable)
• AirPlay
• Miracast
• Webex Share

Swipe to the left to see the rest of the sources

From a Mobile Device 📲

1. Launch the Webex app on your mobile device. You should automatically connect to the system and you should see the WebEx kit next to your profile picture.

1. Click on the name of the system and choose Share on device to start sharing wirelessly to the display or alternatively, visit https://share.webex.com if you do not have the WebEx app.

From a Laptop 💻

1. Launch the WebEx app on your laptop. You should automatically connect to the system and you should see the name of the WebEx Kit on the right hand side of the application's title bar.

2. Click on the name of the system and choose Share Screen to wirelessly share the display or visit https://share.webex.com if you do not have the WebEx app
3. You can choose a specific window to share, or you can mirror the entire screen.

Mirroring screen through Miracast (Windows)

1. Press Share on the touch panel and scroll to the right and select Miracast

2. Press Windows + k to open up the projection side bar and select the appropriate WebEx kit, which is prefixed by the room that you're currently in. (e.g. CK0343Z-WebexKit)

3. You will be prompted to enter a code in your device that will appear on the top right of screen.

4. If you're having problems getting the screen mirroring option to appear, see this official article from Microsoft.

From the In-Room Computer 🖥️

(with the keyboard and mouse, if provided)
Click the Share button on the WebEx Touch Panel and select Computer.

Calling from your contact list

1. Tap the Call button
2. Tap Recents, Favorites, or Contacts to scroll for the desired entry. You may also search the entry you would like to call
3. Tap the person you want to call and then tap the green call button

See Cisco's documentation to learn more

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Arriving in the Room

1. Tap the Cisco Webex Touch Panel (located on the conference table or wall). Your pre-scheduled meeting will appear on the screen.
2. Say "OK Webex", Start My Meeting or press Join on the Cisco Webex Touch Panel
3. Your meeting will begin and as other participants join, they will appear on the screen.

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Putting the system on standby

1. Press the button on the right side of the time to open the control panel (circled in red)

2. You should see the control panel with a rightmost button to put the system on stanby.

Voice Commands

Use the phrase "Ok Webex" followed by one of these commands.

Meetings	Calls	Personal Rooms	Devices	Other
Start the meeting	Call John Smith	Join my Personal Room	Turn up the volume	Is this room available now?
Record the meeting	Answer the call	Join Mary's Personal Room	Lower the volme to 50%	Is this room available at 4pm?
End the meeting	End the call		Mute me	Show me the schedule of this room

From an Auxiliary HDMI Connection or Wall Plate

Click the Share button on the WebEx Touch Panel and select Auxiliary HDMI

Look for these wallplates and connect the respective cables

Call from laptop

Allows you to use the device as an advanced web camera when making calls from your laptop meeting apps.

1. Connect your laptop to the USB socket to the wallplate with a cable that terminates to a USB-B cable

2. Tap Call from laptop on the touch panel. Cicled in turquoise
3. Your computer should recognize the Webex Camera as an external device, which should allow you to use it for other applications.